Control the volume

Being a Success at School is not about killing yourself with work, it is about controlling the volume. Those who are not successful let the volume take over. We have all heard sayings like the longest journey begins with a single step. At school, life is so busy that the volume of work to be done gradually adds to a small number of tasks, bit by bit. It sneaks up on you; English essay, history reading, science report, maths problems, art assignment, sport schedule and on it goes. Sneaky, very sneaky until the pile is so big you are swamped and don't know where to begin. Have you seen the pile of work build from something easy to take care of to a vast and complex pile of pain? You are not alone.

We agree that Success at School is important if we are to keep future options open and make sure we have a strong start to our career. Right? Right. So, how do we keep from overload. Time Management is one way. Time management is a skill we are already working on as we go. Another way is to track what is required of us as we get it.

Track what is required of us as we get it? That's right. How? Where? By now you should have a decent notebook you are using for Time Management. Notice I did not say use a diary for time management. Wrong purpose. In your Success at School notebook. Yes that's right. Get it out and write somewhere on it 'Success at School' so your brain will know the purpose of the book and the purpose of putting stuff in it. This book is where you can get creative if you wish. Remember we simplified all stationery in getting ourselves organised? Here you can let your hair down a bit. But keep it simple.

Go to the back of the notebook and start using it to record everything you are given that will take your time and require some effort. Get a list going now. Have a small column on the left for priority, next column to describe the task, next for any due date. That's all you need. When a job is done tick the first column. Record detail carefully each time something new is given to you. When I get to the bottom of a page, I like to take everything not done onto the next page, so that nothing is lost. The idea is to get rid of stuff on each page as quickly as possible. Your list stays fresh. Rewriting has the reinforcing effect of another reminder that something may have been on the list too long. Time to do it. Go on. Feel good about your successes, reward yourself each time something is taken off the list of 'to do' and becomes a 'done'. Sweet knowledge that is. Small reward, don't get too carried away.

 Keep a close eye on the volume of work you have been given. Stay aware of it by writing it down. Keep the record of it for future reference. You never know when it may prove useful. Keep the notebook with you, so it will not be huge, but will be of good quality. A quality book makes you feel that what you are putting in it is important. Locks your planning skills onto getting it done. Just buy a nice notebook but well within budget. Read and update your book every day. Without fail. I'll know if you don't.

Good luck. All success to you. Have a great day

Time management II

After completing the preparation phase, move on to make use of the time and strength of purpose that follows serious preparation. Do not be happy with the first model. Experiment. Take notes of what works and what seems a bit klutzy. The favours will all lie with you. You will find time you didn't think you had, the ability to relax at times you would normally stress, and be able to produce work of higher quality and, consequently be awarded better grades. The aim is not trying to fill your time with even more jobs to do. The effort here is part of the plan to use time more efficiently and so at exam time or when large reports are due, you watch all your friends stress around you, their workload out of control, while you know you have everything ticked off ready to go. While others stress, you are thinking of the final touches to a job well done and thinking you may go to the movies as a reward. That should be encouraging for you to persist. Maybe you might just go to the beach, or have a few hours in the snow. Who knows!

So you have been recording the information you need to set aside times for. Activities such as sleep, part time work, sport, monthly meetings, weekly meetings, religious events, entertainment and party (caution here), going to library, in class time, lunch and other meals. You can be as detailed as you want. Have you got an approximate time attached to each activity? This does sound like a big job hey? Take my word, it does get easier. Once you have completed a first run through, then the future additions are just built on top, the time it takes is much reduced (is that a far off cheer I hear?).

Now comes a slightly tricky bit. Prioritise your list into four groups. (1) What must absolutely happen? (2) What is very important and should happen? (3) What do I do that is fairly flexible and not necessary to have if I need a bit extra time allocated to something else? (4) What do I do that could be totally changed or dropped easily to find time? Even if it can be repaid later. Try not to fill 100% of your time. Some time slots should be left blank for free use or for an emergency. You know what schools are like. "Do this by Thursday" sort of request, when you already have a full week.

I think now your list should be put into a computer for ease of manipulation. So you can easily re-order different activities. If you go with a computer list, make the four priorities four different colors so you can easily recognise those activities absolutely locked in and those that are a bit more flexible. You must have sleep, so put that in even in the peak exam period. You must have a break too. Allow for large and small. Use colored pencils or highlighters if you are not putting information into a computer. Make up a table to show a whole term or semester. You will be able to detail the close times while the end of semester is a bit fuzzy.

As you feel you can, begin to place the time zones into days, regular (e.g. every Tuesday and Thursday at 6 p.m.) or into monthly times where you may need three or four hours set aside once a month. Start with your school timetable as the skeleton for this project as it is the area we want to make more successful. Don't forget to take your time to do the detail at first. Make sure it makes sense. Next time you will already have a structure which you can easily change, delete bits from or add stuff to. Are your days and what you do with them starting to take shape? Did you realise any really easy activities that could be modified to help you achieve Success At School.

Do not get disgruntled. Stay fresh as you focus on the future. You want better grades. You want to set yourself up so you are more likely to have a secure future and good career prospects. You want to choose your path through life.

Next we will look at setting up your program.

Good luck with this exercise. Have a great day.